Maintenance Requests · Habitability Notices · Lease Disputes
Fax Your Landlord.
Create a Legal Paper Trail.
Texts disappear. Emails get ignored. A fax gives you a timestamped delivery receipt that proves when your landlord was notified — the date that triggers their repair deadline.
From $0.60 with credits · $1.29 pay-as-you-go · No account needed
Maintenance Requests · Habitability Notices · Lease Disputes
Fax Your Landlord.
Create a Legal Paper Trail.
Texts disappear. Emails get ignored. A fax gives you a timestamped delivery receipt that proves exactly when your landlord was notified — the date that triggers their legal repair deadline and your right to withhold rent or repair-and-deduct.
Fax your landlord now
Timestamped receipt · Legal paper trail · No account
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Your landlord's repair deadline starts when they receive written notice. Most state habitability laws and local housing codes set a repair window of 14–30 days (or 24–72 hours for emergencies) from the date of written notice. A timestamped fax receipt is the cleanest way to prove that date — whether you're pursuing repair-and-deduct, rent withholding, or taking the matter to housing court.
What to fax your landlord
Any notice where the delivery date has legal consequences
Maintenance & repair requests
Broken heat, plumbing leaks, mold, pest infestations, broken locks. The landlord's repair deadline starts when they receive notice — not when you texted them.
Habitability violations
Document conditions that breach the implied warranty of habitability. A dated fax establishes your landlord's knowledge before you pursue rent withholding or repair-and-deduct.
Security deposit disputes
Fax your move-out notice and itemized dispute of any deductions. Most states require landlords to return deposits within 14–30 days of receiving notice.
Lease violation notices
Notify your landlord of their own lease violations — illegal entry, failure to disclose, retaliation — with dated proof of when they were put on notice.
Retaliatory eviction defense
If your landlord retaliates after a complaint, your fax receipt proves you submitted the complaint before the eviction notice — a key element of the defense.
Formal rent withholding notice
Many states require written notice to the landlord before a tenant can legally withhold rent. A fax receipt satisfies that requirement and documents the date.
How it works
Write your notice
Describe the issue clearly — what, where, when you first noticed it, and what repair or response you are requesting. Keep a copy.
Find your landlord's fax number
Check your lease, your property manager's website, or ask your building office. Most professional management companies have a fax line.
Send & get your receipt
From $0.60 with credits · $1.29 pay-as-you-go. Timestamped receipt emailed the moment your fax is confirmed received.
Your landlord's clock starts
The repair deadline in your lease or local law runs from the date of receipt — not the date you reported it verbally. Your fax receipt is the legal record of that date.
Write your notice
Describe the issue clearly — what, where, when you first noticed it, and what repair or response you are requesting. Keep a copy.
Find your landlord's fax number
Check your lease, your property manager's website, or ask your building office. Most professional management companies have a fax line.
Send & get your receipt
From $0.60 with credits · $1.29 pay-as-you-go. Timestamped receipt emailed the moment your fax is confirmed received.
Your landlord's clock starts
The repair deadline in your lease or local law runs from the date of receipt — not the date you reported it verbally. Your fax receipt is the legal record of that date.
Tenant advocacy organizations
Running a tenant hotline, legal aid clinic, or housing advocacy org? FaxSeal can help your clients document notices at scale. Use the API to send and track faxes programmatically — each with its own timestamped receipt.
Frequently asked questions
Why fax instead of text or email?
Texts and emails can be deleted, ignored, or disputed. A fax generates a third-party timestamped delivery receipt that is independent of your landlord's account or device — they cannot claim they never received it. In disputes and small claims court, a fax receipt is harder to challenge than a screenshot of a text thread.
When does my landlord's repair deadline start?
In most states, the landlord's repair deadline starts when they receive written notice of the problem — not when you mentioned it verbally, not when you sent a text they may not have read. The exact deadline varies by state and by the urgency of the repair (emergency vs. non-emergency), but the receipt date is always the starting point.
What can I do if my landlord ignores my notice?
Depending on your state: (1) repair-and-deduct — hire a contractor and deduct the cost from rent; (2) rent withholding — withhold rent into escrow until repairs are made; (3) file a complaint with your local housing authority or tenant rights board; (4) sue in small claims court. Your fax receipts documenting when the landlord was notified are central evidence in all of these.
What should my maintenance request include?
Your name, unit address, date, a specific description of the problem, how long it has existed, any health or safety risk it poses, and a request for repair within the legally required timeframe. If you have photos, reference them and note you can provide them on request. Keep a copy of everything you send.
Does fax satisfy the "written notice" requirement in my lease?
In most jurisdictions, fax constitutes valid written notice when the lease does not specify otherwise. If your lease requires a specific method (certified mail only, for example), use that method — or use fax in addition to it. If you're unsure, contact a local tenant rights organization or legal aid clinic.
What if my landlord doesn't have a fax number?
For landlords without a fax line, certified mail with return receipt is the next best option for a dated delivery record. For property management companies, a fax line is standard — check their website or the building office. Individual landlords may only have email, in which case a read receipt plus a follow-up certified letter creates the strongest combined record.
Document it. Fax it. Keep the receipt.
No account required. From $0.60 with credits · $1.29 pay-as-you-go.