Federal Agency

EEOC — Employment Discrimination

Workplace discrimination based on race, sex, age, disability, religion

Phone800-669-4000

Best for

•Workplace discrimination
•Sexual harassment
•Retaliation
•Disability accommodation denied

Charges must be filed at your regional EEOC field office within 180 or 300 days of the discriminatory act. Contact your local office for their fax number. You can also file online at eeoc.gov.

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EEOC — Employment Discrimination

Select a template, fill in the [BRACKETED] fields, enter the recipient's fax number, and send with a certified receipt.

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Subject: Formal Demand — [MATTER_DESCRIPTION]

Notice text

Replace all [BRACKETS] before sending

[TODAY_DATE]

To: [RECIPIENT_NAME]
    [RECIPIENT_ADDRESS]

Re: Formal Demand — [MATTER_DESCRIPTION]

Dear [RECIPIENT_NAME or "Sir or Madam"],

I am writing to formally demand [DEMAND — e.g., payment of $[AMOUNT], return of [PROPERTY], performance of [CONTRACT OBLIGATION], cessation of [CONDUCT]].

BACKGROUND
[FACTS — Describe the relevant facts in clear, chronological order. Include dates, amounts, agreements, and any prior attempts to resolve the matter.]

LEGAL BASIS
[LEGAL_CLAIM — State the legal basis for your demand. E.g., "Under our contract dated [DATE], you agreed to [OBLIGATION]. Your failure to perform constitutes a breach of contract." Or reference applicable law if known.]

DEMAND
Accordingly, I demand that you: [SPECIFIC_RELIEF]

I require your response and compliance no later than [DEADLINE — e.g., 14 days from the date of this letter].

If I do not receive a satisfactory response by the deadline, I will pursue all available legal remedies including, but not limited to, [REMEDIES — e.g., filing a complaint in [COURT], reporting to [AGENCY], seeking attorney's fees and costs].

This letter is sent as a formal notice and constitutes evidence of my demand. Please govern yourself accordingly.

Sincerely,

[SENDER_NAME]
[SENDER_ADDRESS]
[SENDER_PHONE]
[SENDER_EMAIL]

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Recipient fax number *

Charges must be filed at your regional EEOC field office within 180 or 300 days of the discriminatory act. Contact your local office for their fax number. You can also file online at eeoc.gov. Find fax number →

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